Comparison Cities Report

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2/2/2016

Comparison Cities Report

SANTA FE – In order to assist the City of Santa Fe with its budgetary challenges, City staff, the Santa Fe Chamber of Commerce and AFSCME have collaborated to produce a Comparison Cities Report which allows for greater analysis of levels of service and staffing from eleven other cities of comparable size. No two cities are exactly alike and so side-by-side comparison is an inexact science but by comparing Santa Fe with Las Cruces, Flagstaff, Lubbock, Boise, Sarasota and others, trends can be seen as to programs, priorities and costs of operating local governments. The three organizations have collaborated in the comparison process in order to provide the Santa Fe City Council with relevant facts as they make the difficult decisions necessary to balance the city budget for FY 2016-17 and for the future. The Chamber’s Ad Hoc Committee previously released a report with 40+ possible budgetary actions to assist the governing body. The report compares areas such as parks and recreation, planning and zoning, finance, information technology and transportation and presents staffing level averages for each sector so that the City Council can be aware of other cities operations and priorities. An analysis of the data shows: COMPARISON CITIES REPORT Santa Fe has the highest ratio of full time equivalent employees (FTEs) when compared to 12 other similar sized cities. The ratio of Santa Fe FTEs is 164% the average of 12 other similar sized cities. The average FTE’s of these similar sized communities, would suggest an ideal staffing level of 903 staff which would be a reduction of 578 people from current city staffing levels. Santa Fe has the highest ratio of general government staffing compared to similar communities. This ratio is 189% above the average of similar communities. Santa Fe has 235% above the average of similar communities staffing in the parks and recreation department. The Transportation Department is 313% above the multi-city average. If Santa Fe’s ratio was not included in setting the average, we would be 410% above the FTE average of other cities. Santa Fe has the highest ratio of employees in the Arts and Culture department – This is appropriate for our community given its unique heritage. Santa Fe has the highest ratio of employees in Community Services compared to similar sized communities. The only departments that are below the ratio average are the Community Development and Public Works departments. The Police Department equals the multi- city ratio. CITY STAFFING COMPARISON: SANTA FE VS. COMPARABLE CITIES
	Santa Fe	Las Cruces	Flagstaff	Lubbock	Omaha	Boise	Colorado Springs	Topeka	Des Moines	Palm Springs	Sarasota	Asheville
GENERAL GOVERNMENT	58.5
Mayor & Council	9.0	7.0			14.0	10.5	5.0	12.0	7.0	1.0
Executive/City Manager		17.0	8.0	16.0	12.0	13.4	21.5	11.0	9.0	6.5	5.0	13.0
City Attorney		9.0	15.0	16.0	35.0	50.4	42.0	15.0	17.0			7.0
City Clerk		6.0	3.3	18.0	8.0		9.0		7.0	3.0
Internal Audit	1.0	2.0		3.0			14.0				14.0
Other (i.e. Special districts, etc)							11.0

Municipal Court		26.0	26.4	22.0			34.5	23.0
Sub-Total	68.5	67.0	52.6	75.0	69.0	74.3	137.0	61.0	40.0	10.5	19.0	20.0
	0.84	0.64	0.80	0.31	0.13	0.78	0.31	0.48	0.19	0.24	0.36	0.23
Average	0.44	189%

FINANCE				30.0		62.0	35.8	26.0	21.0	17.0	19.0	33.0
Administration-Budget	5.0	7.0	2.0		11.0
Comptroller	36.0	20.0	14.0		18.0
Risk Management	2.0	7.0	2.0	6.0		5.0	7.3			4.3
Purchasing	3.0	8.0	6.0		2.0		9.0			3.0
Treasurer	1.0	12.0	17.8	1.0	11.0
Sub-Total	47.0	54.0	41.8	37.0	42.0	66.9	52.0	26.0	21.0	24.3	19.0	33.0
	0.57	0.52	0.63	0.15	0.08	0.71	0.12	0.20	0.10	0.55	0.36	0.38
Average	0.36	157%


FLEET MANAGEMENT	11.0	24.0	12.0	17.0	51.0	18.3	4.0		38.0	8.0	8.0
Sub-Total	11.0	24.0	12.0	17.0	51.0	18.3	4.0	-	38.0	8.0	8.0	-
	0.13	0.23	0.18	0.07	0.10	0.19	0.01	-	0.18	0.18	0.15	-
average	0.12	112%

HUMAN RESOURCES	12.8	13.0	9.0	9.0	27.0	19.1	27.8	12.0	13.0	1.8	7.0	19.8
Health Fund
Sub-Total	12.8	13.0	9.0	9.0	27.0	19.1	27.8	12.0	13.0	1.8	7.0	19.8
	0.16	0.12	0.14	0.04	0.05	0.20	0.06	0.09	0.06	0.04	0.13	0.23
Average	0.11	141%


INFORMATION TECH. & TELECOM.	26.0	27.0	14.0	44.0		56.0	54.0	15.0	29.0	4.0	15.0	21.0
Sub-Total	26.0	27.0	14.0	44.0	-	56.0	54.0	15.0	29.0	4.0	15.0	21.0
	0.32	0.26	0.21	0.18	-	0.59	0.12	0.12	0.14	0.09	0.29	0.24
	0.21	149%

PARKS & RECREATION	155.3	42.0		82.0		151.6			79.0			90.6
Administration			3.0		6.0
Recreation			53.5		47.0
Genoveva Chavez Community Center
Municipal Recreation Complex							32.3
Parks, Trails & Watershed			33.7		105.0		113.5			6.8	31.4
Cemetery				7.0
Recreation		47.0								21.5	16.0
Sub-Total	155.3	89.0	90.1	89.0	158.0	151.6	145.8	-	79.0	28.3	47.4	90.6
	1.89	0.85	1.37	0.37	0.31	1.60	0.33	-	0.38	0.64	0.90	1.04
	0.81	235%
			1.90
PLANNING & ZONING	49.0					90.9		10.0	71.0		28.5
Administration			1.0		2.5					2.0
Land Use Planning/Zoning			5.5		21.0		15.0			7.3		10.0
Building Inspection		20.0	11.0	24.0	67.0		14.0			17.3		50.0
Current Planning			8.0	7.0			4.0			2.0	3.0
Historic Preservation
Public Health				23.0
Environmental Health Code				32.0
Inspection & Enforcement							3.0
Technical Review		11.0					15.5
Sub-Total	49.0	31.0	25.5	86.0	90.5	90.9	51.5	10.0	71.0	28.7	31.5	60.0
	0.60	0.30	0.39	0.36	0.18	0.96	0.12	0.08	0.34	0.64	0.60	0.69
Average	0.44	137%

POLICE	231.0	276.0			1,013.0	100.4	965.5	353.5	481.0	129.0		283.0
Administration			28.0			6.0					51.7
Criminal Investigations			22.0
911 Center			28.0				6.0
Animal Services				24.0
Patrol			88.0	545.0		289.5					160.0
Sub-Total	231.0	276.0	166.0	569.0	1,013.0	395.9	971.5	353.5	481.0	129.0	211.7	283.0
	2.82	2.65	2.52	2.38	1.96	4.17	2.21	2.77	2.32	2.90	4.03	3.24
Average	2.83	100%

FIRE	165.0	138.0		429.0			482.5	245.0	283.0	45.7		260.8
Administration			4.0		5.0	6.0
Operations			78.0		652.0	262.3
Support Services			6.0			18.3				3.3
Sub-Total	165.0	138.0	88.0	429.0	657.0	286.5	482.5	245.0	283.0	49.0	-	260.8
	2.01	1.32	1.34	1.79	1.27	3.02	1.10	1.92	1.36	1.10	-	2.99
	1.60	126%

ARTS & CULTURE	36.0
Arts & Culture		16.0		8.0		7.0	12.0	22.0		0.5
Civic Center				27.0							20.0	16.5
Tourism/Visitors Bureau		11.0	13.9		20.0
Sub-Total	36.0	27.0	13.9	35.0	20.0	7.0	12.0	22.0	-	0.5	20.0	16.5
	0.44	0.26	0.21	0.15	0.04	0.07	0.03	0.17	-	0.01	0.38	0.19
	0.16	270%

COMMUNITY DEVELOPMENT	14.0			14.0				47.0
Administration		8.0	2.0		2.5					1.5
Housing			5.0		30.0	16.6	10.0		47.0	1.9	7.0	6.3
Economic Development		3.0	2.0				3.0		7.0	2.7		7.5
Metro/Long-Range Planning		4.0	7.9
Sub-Total	14.0	15.0	16.9	14.0	32.5	16.6	13.0	47.0	54.0	6.0	7.0	13.8
	0.17	0.14	0.26	0.06	0.06	0.17	0.03	0.37	0.26	0.13	0.13	0.16
	0.16	105%

COMMUNITY SERVICES	137.5
Administration		2.0									2.0
Library		28.0	53.4	36.0	102.0	110.2			55.0	14.3
Senior Services		27.0
Youth & Family		10.0
Housing Authority			22.0
Sub-Total	137.5	67.0	75.4	36.0	102.0	110.2	-	-	55.0	14.3	2.0	-
	1.68	0.64	1.15	0.15	0.20	1.16	-	-	0.27	0.32	0.04	-
	0.62	270%

TRANSPPORTATION	179.4
Airport		4.0	9.5	48.0		109.0	93.0			69.0
Parking			1.0		2.0		8.5				12.0	21.8
Transit		56.0					26.0					34.3
Sub-Total	179.4	60.0	10.5	48.0	2.0	109.0	127.5	-	-	69.0	12.0	56.1
	2.19	0.58	0.16	0.20	0.00	1.15	0.29	-	-	1.55	0.23	0.64
	0.7	313%	0.53	410%

PUBLIC WORKS	98.5					28.1		385.0	267.0			75.6
Administration		4.8	10.0		18.0
Facilities Maintenance		76.0	11.5	16.0	17.0		1.0			23.0	32.0	37.0
Roadways & Trails Engineering		16.0	17.5	17.0	61.0		41.5			13.9	6.3
Streets & Drainage Maintenance		38.0	37.5	74.0	176.0		113.5			9.0	18.4	51.4
Traffic Engineering		20.0		37.0	62.0		26.0		92.0
Sub-Total	98.5	154.8	76.5	144.0	334.0	28.1	182.0	385.0	359.0	45.9	56.6	164.0
	1.20	1.49	1.16	0.60	0.65	0.30	0.41	3.02	1.73	1.03	1.08	1.88
	1.21	99%

UTLITIES	248.7
Administration/Shared Office		82.2	18.0								11.0
Electric				303.0		1.0
Gas		58.0
Water		46.2	25.0	170.0							62.8	149.0
Wastewater		47.8	23.0	76.0	133.0	209.8				0.5	66.5
Solid Waste & Environmental		46.0	56.3	113.0	61.0	5.0				1.0	24.7
Sub-Total	248.7	280.2	122.3	662.0	194.0	215.8	-	-	-	1.5	164.9	149.0
	3.03	2.7	1.9	2.8	0.4	2.3	-	-	-	0.0	3.1	1.7
	1.99	153%

TOTAL	1,479.7	1,323.0	814.5	2,294.0	2,792.0	1,646.1	2,260.5	1,176.5	1,523.0	420.5	621.2	1,187.6

Population	82,000	104,195	65,870	239,538	517,110	94,871	439,886	127,679	207,510	44,468	52,585	87,236
FTE/1000capita	18.0	12.7	12.4	9.6	5.4	17.4	5.1	9.2	7.3	9.5	11.8	13.6

Average FTE/1000	11.0	164%
Santa Fe x Average FTE/1000	902.1			-

	577.6

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Comparison Cities Report

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